Leave & Absences
These flow charts may help you determine the proper leave category:
State Personal Leave
Each year in September employees receive 5 State Personal Days. State Personal Days may be used for any reason. These days accumulate in an employee’s bank and will be carried forward from one district to another, if the employee should leave. Leave days are given up front in September but are earned throughout the year at the rate of ½ day for each 18 days worked. If an employee is out and doesn’t work enough to earn their days, a charge will be taken at the end of the school year for the days that were not earned, but were taken.
If employees are out for Personal Business reasons, and they do not have any State Personal leave available, they will be charged their daily rate of pay for the absence (even if they have Local No Charge or Local Charge days available). We are not allowed to use any Local days for personal business.
If employees are planning to be out to chaperone field trips for their children, they will need to be sure they have some State Personal days available, or they will be charged their daily rate of pay for this. It is
Local No Charge Leave
In September, employees receive 2 Local No Charge days. These are free days that do not cost the employee when they are used. These days may only be used for illness or medical appointments for the employee or their immediate family, or for a death in the immediate family. Employees may not use any of these days for personal business. These days accumulate in an employee’s bank to the maximum allowed of 20 days.
If employees are out for an absence due to illness or a medical appointment, and they are out of Local No Charge days, they can use State Personal leave, but they need to keep in mind that these are the only days that can be used for personal business. They may want to consider using the Local Charge leave even if they have State Personal leave available.
If an employee retires from the District, the days that they have accumulated in their Local No Charge bank will be paid to them (the current rate is $65/day) up to the maximum allowed of 20 days. These days do not transfer to other districts.
Local Charge Leave
In September employees receive 5 Local Charge days. These days cost professional employees the current sub rate ($60 per day) when they are used and paraprofessional employees one-half of the current sub rate ($30 per day) when they are used. These days may only be used for illness or medical appointments for the employee or their immediate family, or for a death in the family. They may not be used for personal business.
Local Charge Days accumulate in an employee’s bank to the maximum allowed of 20 days. These days do not transfer to other districts.
State Sick Days (acquired prior to May, 1995)
Some employees who have been with the District since before
These days may only be used for employee or family illness or medical appointments or for a death in the immediate family. If an employee leaves the District, these days will transfer from one district to another.
Determining How to Use Days
It is the employee’s responsibility to fill record their absence AESOP correctly and make the decision on how they want the absence to be charged. If, for instance, they were out ill and they check that they want to take a State Sick Day, and they don’t have any of these days listed as State Sick, we will assume they wanted to take a State Personal day and credit it that way.
The balances in each leave bank are reflected on an employee’s pay check stub as St. Days, State Sick, Local NC and Loc. Chg. The best way for an employee to know the balances in their leave banks is to look at their check stub. If they have any questions, they can call Cindy Milligan and she will be able to give them an up-to-date balance.